Keywords
Summary
Support the Omya Performance Polymers leadership team with administrative coordination, meeting management, and event organisation in Oftringen.
Job Description
As a Team Assistant at Omya Performance Polymers in Oftringen, you will serve as the central administrative hub for the leadership team, ensuring smooth daily operations and a well-organised, collaborative working environment.
Your tasks
- Plan, prepare, and coordinate internal and external meetings, including invitations, agendas, minutes, and follow-up actions
- Consolidate weekly reports by reminding and monitoring team members for timely input
- Handle various requests such as business cards, office supplies, travel support, and DHL shipments
- Organise and coordinate events, guest hosting, accommodation, and reservations
- Arrange Technical Center visits upon request
- Provide extended support to Marketing & Communications, including exhibitions and media work
- Manage travel arrangements, expense and invoice processing
Your profile
- Completed commercial apprenticeship (EFZ) or equivalent qualification
- Several years of professional experience in a team assistant, administrative, or coordination role
- Experience in organising meetings, business travel, and events
- Experience in an international environment is an advantage
- Very good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and ESKER
- Very good English skills, written and spoken; German is an advantage
- Strong organisational and coordination skills with the ability to handle confidential information discreetly
- Team-oriented, flexible, resilient, and proactive personality